5000
Close cockpit
A checklist whose steps know their own status: receivables, chases, recurring journals, triage, bank, variances, lock and sign-off, with an agent one click away on each.
Numera Commercial real estate
One close for every property, proven line by line.
Numera is Velofy's commercial real estate product. Agents draft the month-end across every property and project entity, on the ledgers you already keep. A person approves each entry, then Numera reads it back from the ledger and seals it into an audit chain.
Entities
- HoldCoSage Intacct · closed
- Office · Entity 02QuickBooks Online · in review
- Logistics · Entity 03Sage Intacct · in review
- Mixed use · Entity 04Xero · open
Close cockpit
- Review aged receivables2 over 90 days
- Post recurring journalsaccruals, spreads
- Reconcile the bankoff by 0.00
- Clear uncategorisedall coded
- Depreciate from the register4 entities
- Eliminate intercompany1 proposal
- Tie out variances3 material
- Sign off and sealafter variances
Group cash outlook · 13 weeks
Waiting for you
ProposedGJ · 30 Sep 2026
Intercompany elimination, group
Prepared by the close agent · HoldCo and Entity 03
| Account | Amount |
|---|---|
| DrDue to HoldCo2950 · Entity 03 | 1,250,000.00 |
| CrDue from Entity 031450 · HoldCo | 1,250,000.00 |
✓ Balanced · debits equal credits
✓ Posted, 2 of 2 lines match the proposal
- Proposedagent
- Confirmedyou
- Read back2 of 2 lines
- Sealedaudit chain
Sealed this close
- Depreciation, building improvementsFA · Entity 03
- Bank fees and interestGJ · Entity 02
- Recurring accrualsGJ · 4 entities
On top of the ledgers you keepNo migration, no new system of record.
Write-back
- QuickBooks Online
- Sage Intacct
Connect and read
- Xero
- NetSuite
- Dynamics 365 Business Central
- Sage 300
On the roadmap
- Sage 300 CRE
- QuickBooks Desktop
- Sage 50
01 The problem
Real estate is many sets of books, closed by hand.
A portfolio is a stack of entities, often on more than one ledger. The entries that decide the month are judgements built from subledgers. And no finance team will let software post to the books unreviewed, rightly.
-
01
An entity for every property and project
Each building, fund and development keeps its own books. The group view is rebuilt in a spreadsheet each month, and intercompany balances are matched by eye.
-
02
The entries that matter most are the hardest
Over and under billing, retainage, depreciation, leases and foreign balances are period-end adjustments derived from job cost and registers, not ordinary postings. They are where a close slips.
-
03
Nobody hands the books to a black box
Automation that posts on its own, or cannot show the entry behind a number, never earns a place in the ledger. Accountability has to be built into every write.
02 The product
The month-end close, run across the portfolio.
One console. Ask in plain English, or let the close cockpit run the month in order. Reads run at once; every write becomes a proposal you approve. The numbers below are the console's own page codes.
GROUP
Consolidation across entities
A group trial balance over every connected entity. Intercompany balances are matched pair by pair and eliminated with a balanced journal you confirm.
5060
Bank reconciliation
Books matched to the statement, the exact difference shown with the items that explain it, fees and interest booked, timing items cleared.
5070
Uncategorised triage
Codes what it recognises, learns how you code each vendor, and turns the genuine unknowns into clear questions instead of guesses.
5050 · 5055
Recurring journals and schedules
Accruals saved once and re-posted each period. Prepayments released and deferred revenue recognised, with the final period absorbing the rounding.
5057
Fixed-asset register
Cost, accumulated depreciation and net book value per asset. Straight-line or reducing balance, and disposals with the gain or loss booked.
5200
Cash flow outlook
Ninety days forward from invoice due dates and payables, with the projected low point and what to do about it.
5250
FX revaluation
Foreign balances retranslated at the closing rate in one balanced journal, for portfolios that span the United States and Europe.
5100
Aged receivables
Worst first, reconciled to the general ledger, with chase drafts for anything overdue.
5085
VAT return
The nine boxes built from your tax codes, the UK domestic reverse charge for construction services handled, and the filing deadline tracked.
5090
Anomaly guard
Duplicate journals reversed and duplicate records voided, through the same approval path as every other write.
5080 · 5081
Sign-off and Close Pack
Material variances explained, the period locked, and the close bundled into one signed document for the file.
03 Document intake
Drop in the file. It reads it against the ledger.
A rent roll export, a bank statement, a supplier invoice, a photo of a receipt. CSV, Excel and PDF are parsed; images are read visually. Answers come from your ledger, and whatever is missing comes back as entries to approve.
Files
- XLSXrent-roll-sep.xlsx6 rows · read
- PDFbank-statement-sep.pdfread
- JPGsupplier-invoice.jpgread visually
- Parsed6 rows
- Matched to ledger3 rows
- For review3 rows
Drop a fileCSV · XLSX · PDF · PNG · JPG
Rent roll against receivables · Entity 02 · September
| Unit | Tenant | Rent roll | Ledger | Status |
|---|---|---|---|---|
| Suite 100 | Tenant 01 | 18,750.00 | 18,750.00 | Matched |
| Suite 120 | Tenant 02 | 9,400.00 | 9,400.00 | Matched |
| Suite 210 | Tenant 03 | 12,100.00 | none | Missing |
| Suite 230 | Tenant 04 | 7,850.00 | 7,580.00 | Differs 270.00 |
| Unit B2 | Tenant 05 | 22,300.00 | 22,300.00 | Matched |
| Unit B4 | Tenant 06 | 5,600.00 | none | Missing |
Which September charges on this rent roll never reached the ledger?
Two are missing: Suite 210 at 12,100.00 and Unit B4 at 5,600.00. Suite 230 is booked at 7,580.00 against 7,850.00 on the roll, a difference of 270.00. I have drafted three entries for your review.
Read: rent-roll-sep.xlsx · receivables, Entity 02 · 3 proposals waiting
Illustration on demo data. Units, tenants and amounts are examples.
04 Real estate accounting
It knows how real estate money moves.
Numera reads its own knowledge before it reasons: one entry per accounting topic and field notes per platform, built from the vendors' documentation. The real estate and construction parts run deep.
What it reads before it reasons
20 topics · 11 platforms- Job costEvery cost line carries its job, cost code and cost type. The general ledger is the summary; job cost is the operational truth, and the two must reconcile.
- Commitments and change ordersSubcontracts and purchase orders set the committed cost; change orders revise the budget and the contract value.
- Percentage of completionPercent complete, cost to cost. Earned revenue against billed to date gives the over or under billing entry at period end.
- RetainageHeld on both sides, receivable from the owner and payable to subcontractors, in dedicated accounts and released later.
- LeasesRight-of-use asset and lease liability under IFRS 16 and ASC 842, with operating and finance kept apart where US rules require it.
- Entities and currenciesIntercompany and consolidation, multicurrency and foreign operations, revaluation at the closing rate.
Over and under billing · one job
Illustrative| Contract value | 18,400,000 |
|---|---|
| Cost to date | 9,936,000 |
| Estimated cost to complete | 6,624,000 |
| Percent complete9,936,000 / 16,560,000 | 60.0% |
| Earned revenue60.0% of contract value | 11,040,000 |
| Billed to date | 10,350,000 |
| Underbilled, to proposeearned revenue less billed to date | 690,000 |
Proposed at period end
DrCosts and estimated earnings in excess of billings690,000
CrContract revenue690,000
Variance tie-out · Entity 03 · September against August
Threshold 10%- Rental income+1.6%
- Service charge recoveries−19.9%Explain
- Repairs and maintenance+46.2%Explain
- Insurance+16.3%Explained
- Utilities+3.5%
- Management fees+1.6%
- Property tax accrual0.0%
Material moves need an explanation before the period can be signed off. Illustrative figures.
Lease schedule · IFRS 16 · lessee
Illustrative- Principal, reduces the liability
- Interest, front-loaded
- Lease liability, runs to nil
Ten equal annual payments discounted at the incremental borrowing rate. Year in the axis.
Sage 300 CRE
Connector on the roadmapThe field notes are already written, so the connector starts from knowledge.
Sage 300 Construction and Real Estate, formerly Timberline, is job-cost first and has no general-purpose cloud API. Numera's notes say how to work with it safely.
- ReadOver ODBC, which is a reporting path, never a way to post.
- WriteAs import batches a person posts inside Sage, each with a unique batch reference so a retry never double-posts.
- CheckPeriods lock per application, so accounts payable, job cost and the general ledger are each checked before an import.
- NeverWrites to the data files directly.
05 Every write
Nothing posts until a person says yes. Then it is proven.
The trusted write layer sits under every action Numera takes on a ledger, whether you asked in the console or the close cockpit ran the step. Reads are free. Writes are guarded.
Step 1 Agent
Propose
The entry is drafted in full and must balance, debits equal to credits in each currency, before it can even be shown.
Step 2 You
Confirm
Nothing reaches the ledger until a person clicks yes. Reject it and the agent redrafts. Closed periods are checked first.
Step 3 Ledger
Read back
The posted record is re-read and diffed against the proposal line by line, so a post to the wrong account is caught even when the totals tie.
Step 4 Chain
Seal
Every action is signed into a tamper-evident chain with who prepared it and who confirmed it. Change a row and the seal breaks.
Audit packet · September 2026
Chain verifies| Entry | Prepared | Confirmed | Read back | Row |
|---|---|---|---|---|
| Intercompany elimination, groupGJ · 30 Sep | Close agent | Controller | 2 of 2 lines | a91f…7c20 |
| Depreciation, building improvementsFA · 30 Sep · Entity 03 | Close agent | Controller | 2 of 2 lines | 5e03…b1d4 |
| Bank fees and interestGJ · 30 Sep · Entity 02 | Close agent | Accountant | 3 of 3 lines | 0c7a…92e1 |
Illustrative rows. The real packet carries every write with its journal, who confirmed it, when, the platform reference, the read-back result and the row hash.
- Auto-approve is off by default
- Turning it on is a per-session choice, and the choice is recorded.
- Two-party control
- With it enforced, the account that prepared an entry cannot confirm it. The agent prepares, a person confirms.
- Closed periods stay closed
- A post into a locked period is blocked before the proposal renders.
- A documented way back
- Any posted journal can be reversed, every debit and credit swapped, through the same path.
- An audit packet per period
- One export, printable for an auditor or an acquirer, with the ledger's integrity verdict.
- Credentials encrypted at rest
- Decrypted only at the moment of a request, and never logged.
- Console pages
- 23
- Close steps
- 8
- Platforms with field notes
- 11
- Accounting topics
- 20
captured from the running product on demo data, for reviewers
each one tracks its own status, none signs itself off
written from each vendor's own documentation
read before reasoning, from leases to consolidation
06 Dexter underneath
Built on Dexter. Runs natively in the cloud.
Dexter is Velofy's multi-agent harness. When a close splits into independent parts, Dexter hands them to parallel subagents and brings the results back in order. Numera adds what accounting needs on top. Like every Velofy product, it runs natively in the cloud, and it is fast.
Numera
Commercial real estateThe accounting layer: what a close needs that a general harness does not.
- Close cockpit
- Console
- Real estate knowledge
- Platform adapters
- Trusted write layer
Multi-agent harness
Splits independent work across parallel subagents, at most eight at once, each with the context its task needs.
- scout
- planner
- worker
- reviewer
The cloud
NativeNumera runs natively in the cloud, next to the ledgers it works on.
Run the September close for all four entities.
● parallel 2/4 done, 2 running
✓ scoutRead aged receivables, every entity
✓ workerDraft recurring journals and spreads
● workerReconcile the bank, Entity 03
● reviewerCheck variances against August
Results return in task order.
Every write comes back as a proposal.
6 proposals waiting for your yes
GJRecurring accruals, 4 entitiesbalanced
GJBank fees and interest, Entity 03balanced
FADepreciation from the registerbalanced
…3 more
Illustration. Sign-off is never automated.
07 Who it serves
For the firms that own, develop and build commercial property.
In the United States and Europe, principally the United Kingdom, the Netherlands and Germany. Numera takes on a handful of companies at a time, because onboarding is hands-on.
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Owners and operators
Property entities closed every month: bank, receivables, recurring charges, depreciation from the register, and variances explained before sign-off.
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Developers
An entity per project, intercompany funding between them, and a group view that no longer lives in a spreadsheet.
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General contractors and subcontractors
Job cost by job, cost code and cost type, with over and under billing and retainage drafted at period end for approval.
-
Controllers and small finance teams
Where the controller is the bottleneck: the grunt work drafted, every entry still yours to approve, and a trail you can hand over.
08 Pricing
Subscribe to it, or hire it by the hour.
One plan with everything in it, billed monthly. No tiers, no add-ons, no per-seat maths, no annual lock-in. Or pay only for the work the agent actually does.
Numera
$199/ month
Everything included. Cancel whenever.
- The full month-end close
- The console, with two more agents for the harder accounting
- Works on QuickBooks, Xero, Sage, NetSuite, Dynamics 365 and more
- Propose, confirm and seal on every write
- Tamper-evident audit chain
Hire the agent
$9/ hour
Rather pay for output than a subscription? Put Numera on the clock.
- Pay only for hours actually worked
- Good for a one-off cleanup, a backlog or a single close
- The same propose, confirm and seal discipline
- The same audit chain on every write
- No monthly commitment
Prices in US dollars. Details on the pricing page.
09 Questions
Straight answers.
Does Numera replace our accounting system?
No. It sits on top of the ledgers you already keep and works through one common surface. No migration, no new system of record. Your numbers stay where they are.
Can it post to our books without approval?
No. Every write is proposed first as a balanced entry, and nothing reaches the ledger until a person confirms it. Auto-approve is off by default. After posting, Numera re-reads the entry and diffs it line by line, then seals it into a tamper-evident audit chain.
Which ledgers does it work with?
Write-back on QuickBooks Online and Sage Intacct. Connect and read on Xero, NetSuite, Dynamics 365 Business Central and Sage 300. Sage 300 CRE, QuickBooks Desktop and Sage 50 are on the roadmap. Write-back verification runs end to end on the built-in demo ledger.
Does it understand construction and development accounting?
Yes. Its knowledge covers job cost by job, cost code and cost type, commitments and change orders, percentage of completion, over and under billing, retainage, leases under IFRS 16 and ASC 842, and consolidation across entities. The Sage 300 CRE field notes are written; the connector is on the roadmap.
What does Dexter do inside Numera?
Dexter is the multi-agent harness underneath. When work splits into independent parts, it runs them as parallel subagents and returns the results in order. Numera adds the accounting knowledge, the platform adapters and the trusted write layer on top.
Is Numera SOC 2 certified?
Not yet. A SOC 2 examination is in progress. We would rather state where we stand than put a badge on the page.
Numera by Velofy
Bring one month and one entity.
Thirty minutes on a call: your ledgers, your entities, your close. We will walk through the console on demo data and show you what your first month would look like.
Or write to anish@velofy.co